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Document Management Software – How Much Does It Cost?

Written by Mark Hundley on . Posted in Document Management Software

Document Management Software Cost“How much does it cost?” The cost of document management software is one of the first questions most people will want answered when they begin to explore this technology. It’s an important question that needs a clear answer.

Getting a straight answer about the cost of any product is often difficult when talking to salespeople. I know this can be very frustrating. I’ll do my best to help you understand the answer to the question of “how much does it cost?”

Sometimes, it’s easy to find out how much something costs. This is usually the case when you know exactly what it is you want. If you want to buy a particular model food processor, it’s easy enough to find out the cost by searching online.

The problem with figuring out the cost of document management software is that you must define exactly what that is. It’s kind of like asking how much a vehicle costs. You can’t find out the price of the vehicle without knowing what the vehicle is.

So to determine the cost of document management software we must first define what it is we are thinking of buying. To do that, we need to know just what we want that software to do for us.

Going back to the vehicle analogy, do you need to haul freight? Do you need to transport lots of people? Do you need to win a race? The answer to these questions will start you on the path to deciding what you want to buy and how much it will cost.

Let’s look at a business that pays about 400 invoices per month and employs two people in the financial department.  They want to use document management software to streamline the accounts payable process.  For this example, we will use mid-range pricing. The software cost for this example should be somewhere between $2000 and $3000. A typical lease for this amount would cost about $75 per month.

In part two of this series we will dig deeper into the cost of document management software. Check back to learn more, or subscribe on this page to be notified as soon as the next article comes out.

Here is a short video on how a docSTAR document management system can make organizations more efficient and save money. Just click here – watch video.  If you’d like to learn more just contact us.

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